At 4EVER, we are committed to keeping your personal data secure and confidential.

We have written this privacy policy to explain why we collect and use your personal data, the circumstances in which we may share your personal data with other organisations, and your rights regarding your personal information.

We are committed to being open and transparent about how we process your personal data. This helps you understand how your information is used and how you can exercise your rights.

This privacy policy is divided into the following sections for ease of reference:

• Who we are
• Your rights over your personal data
• Privacy statement for our supporters and service users
• Privacy statement for employees, volunteers and contractors
• Use of cookies
• Use of profiling
• How long we keep personal data
• Changes to this privacy policy
• How to make a complaint

If you have any questions about this privacy policy or the information we hold about you, please contact us at:

Email: info@4ever.org.uk
Post: Data Protection Lead, 4EVER, 118 Northgate, Leeds, LS2 7PN

Who We Are

4EVER is a charitable organisation dedicated to building stronger communities, supporting vulnerable individuals, and creating opportunities that improve lives through fundraising initiatives, community partnerships, and development programmes.

Our mission aligns with our values of inclusivity, compassion, empowerment, and long-term positive impact within local communities.

Our registered address is:

4EVER, 118 Northgate, Leeds, LS2 7PN

Your Rights Over Your Personal Data

You have rights regarding how your personal data is used.

Direct Marketing

If you would like us to stop using your personal data for direct marketing purposes, including postal marketing or profiling, please contact us at:

Email: info@4ever.org.uk
Post: Marketing Team, 4EVER, 118 Northgate, Leeds, LS2 7PN

Right to Withdraw Consent

Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.

Any marketing emails or SMS messages we send will include simple instructions explaining how to unsubscribe or withdraw consent.

Please note that withdrawing consent for email or SMS communications will not necessarily stop advertisements from appearing on websites or social media platforms where cookies or third-party advertising tools are used.

Your Additional Rights

You also have the following rights:

• Right of access – to request a copy of the personal data we hold about you.
• Right to object or restrict processing – to request that we limit or stop processing your personal data.
• Right to data portability – to request that your personal data be transferred to another organisation.
• Right to erasure – also known as the “right to be forgotten”.
• Right to rectification – to request correction of inaccurate or incomplete personal data.

To exercise any of these rights, please contact our Data Protection Lead using the details above.

Privacy Statement for Supporters and Service Users

When We Collect Your Personal Data

We may collect your personal data when:

• You make a donation to 4EVER
• You register for an event, campaign or fundraising activity
• You volunteer or participate in one of our community programmes
• You contact us by email, telephone, post or through our website
• You visit and use our website
• You interact with us on social media platforms
• You purchase tickets, merchandise or services from us

Why We Collect and Use Your Personal Data

We use your personal data:

• To process donations, registrations and purchases
• To manage fundraising campaigns and events
• To keep you informed about our work and opportunities to support us
• To respond to enquiries and provide support
• To improve our services and understand supporter engagement
• To personalise communications where appropriate
• To comply with legal and regulatory obligations

We will only send marketing communications by email, SMS or telephone where we have your consent or another lawful basis to do so.

You can opt out of marketing communications at any time.

Information Collected from Other Sources

We may receive personal data from third-party organisations where you have given permission for your information to be shared with us. Examples may include:

• Online fundraising platforms
• Event registration partners
• Social media fundraising tools
• Publicly available sources for due diligence purposes

We may also use publicly available information to help us understand supporter interests and improve our fundraising activities.

Sharing Personal Data with Other Organisations

We may share personal data with trusted third parties where necessary, including:

• Payment processors and banking providers
• IT service providers, cloud storage and website hosting companies
• Marketing and communications providers
• Event organisers and venue partners
• Professional advisers, auditors and insurers
• Government bodies and regulators where legally required
• Law enforcement agencies where we receive a lawful request

Where personal data is shared, we ensure appropriate contracts and security measures are in place to protect your information.

We never sell personal data to third parties.

Legal Basis for Processing Personal Data

We process personal data under one or more of the following lawful bases:

• Consent – for example, marketing by email or SMS
• Contractual necessity – for processing donations, purchases or registrations
• Legal obligation – where processing is required by law
• Legitimate interests – where processing supports our charitable objectives and does not override your rights and freedoms

Privacy Statement for Employees, Volunteers and Contractors

This section applies to employees, volunteers, interns, contractors and job applicants.

When We Collect Personal Data

We may collect personal data:

• During recruitment and onboarding
• Throughout employment or volunteering activities
• When managing payroll, pensions and expenses
• For safeguarding, training, health and safety, or performance management purposes
• Through the use of workplace systems, CCTV or access controls

Why We Collect and Use Personal Data

We use personal data:

• To recruit and manage staff and volunteers
• To fulfil contractual and legal obligations
• To manage safeguarding and health and safety responsibilities
• To administer salaries, pensions and expenses
• To plan staffing and operational requirements
• To maintain organisational security and compliance

Sharing Employee Data

We may share employee or volunteer data with:

• HMRC and pension providers
• Payroll and HR service providers
• DBS and background checking services
• Insurance providers
• Regulatory authorities where required by law

Use of Cookies

Like most websites, the 4EVER website uses cookies.

Cookies are small text files stored on your device when you visit a website. They help us improve website functionality, analyse traffic and enhance your user experience.

We may use:

• Strictly necessary cookies
• Performance and analytics cookies
• Functional cookies
• Marketing and advertising cookies

You can control or disable cookies through your browser settings. Please note that disabling cookies may affect website functionality.

Our website may also contain embedded content from third-party services such as YouTube, Facebook, Instagram, LinkedIn or X (formerly Twitter), which may place their own cookies on your device.

Use of Profiling

We may use profiling and analytics tools to better understand supporter interests and improve our communications and fundraising activities.

This may include using publicly available information and trusted third-party data services to help tailor communications appropriately.

You have the right to object to profiling at any time.

How Long We Keep Personal Data

We keep personal data only for as long as necessary for the purposes for which it was collected, including legal, regulatory, accounting and operational requirements.

Retention periods may vary depending on the type of information and the reason for processing.

For example, financial and donation records may be retained for several years to comply with HMRC and charity law requirements.

Changes to This Privacy Policy

We regularly review and update this privacy policy.

Any significant updates will be published on our website.

This privacy policy was last updated on: 13^th May 2026

How to Make a Complaint

If you are unhappy with how we have processed your personal data or have concerns about privacy, please contact us first:

Email: info@4ever.org.uk
Post: Data Protection Lead, 4EVER, 118 North Street, Leeds, LS2 7PN

You also have the right to lodge a complaint with the UK data protection authority:

Information Commissioner’s Office (ICO)